1. How secure is the data and information sent through the system?
Data held on Report and Support is GDPR compliant and further information about how data is collected and stored for students is outlined in the privacy notice and how date is collected and stored for staff can is outlined in privacy notices The system has been security tested by both the developer (Culture Shift) and by the University.
2. How long is data stored on the system?
We will only retain personal data for as long as necessary to fulfil the purposes we collected it for. We will keep records of reports one year from case closure on the Report and Support system as outlined in the students privacy notice and staff privacy notices. All personal data will be kept according to the Records Management Policy.
3. Who are the administrators on the system?
The system is administered by the Tackling Harassment Team for students and Human Resources (HR) for staff. Only staff who are trained are able to access the system.
4. Will the responses I provide to the personal data questions change any of my personal data held on my HR record?
The responses you provide to the personal data questions on the Report and Support form do not change the personal data held on your HR record. The anonymised data feeds into high level statistical reporting, to help us gain a better understanding of whether certain groups of people within the University are experiencing problems with harassment, bullying, discrimination, hate crimes etc.